Board And Delegates Meetings

Board and Delegates Meetings

Board And Delegates Meetings


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The ASSDF has membership meetings; where the state square and round dance clubs send at least two (2) delegates to the meeting, to discuss various issues related to square and round dancing, and with the ASSDF. Every club that has paid their dues to the ASSDF for the current year (that is due Jan. 1 of each year), should send two (2) delegates (as noted above) for voting privileges. The ASSDF can NOT conduct business without club representatives. Such was the case prior to the 2014 Rebel Reelers Toad Suck Daze Dance in Conway, Arkansas...when representatives from ONLY 2 CLUBS showed up for the meeting, but more showed up for the dance!!

Note that ASSDF Officers, or callers and cuers can NOT serve as delegates at the meetings... and that clubs who have NOT paid their ASSDF Membership Dues for the current year, will NOT be allowed to vote at the meetings. Also, clubs that have NOT paid their yearly membership dues by a certain date in the new year, are likely to have ALL REFRENCES to their club (including Club Reports), caller or cuer, or Special Dances...REMOVED from both The Modern Square, and the ASSDF Website, per direction from the ASSDF Officers.

There is usually a Spring meeting prior to the Rebel Reelers Toad Suck Daze Dance in Conway...and the Fall meeting is on the Saturday afternoon during the ASSDF Fall, other meetings may be held at other times during the year. They also have board meetings for the ASSDF Officers, so they can conduct business of the organization; including a meeting in early December to complete the change of officers for the new year.

While votes on issues may not always be unanimous, it is a chance for dancers to have their voices heard...and to discuss how to keep the hobby of square and round dancing alive.

Please note that you don't have to be a delegate to come just to vote. The ASSDF Board wants your input on what is happening with your State Federation. Those clubs who wish to place a bid for upcoming Fall Festival dances should prepare to present their bids at the spring meeting prior to the Toad Suck Daze Dance. Basically, if clubs don't submit a bid to host the Fall Festival, you may either see the event in a part of the state that you may not wish to travel to...or in the worst case scenario, no festival at all.

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Board And Delegates Meetings

Club members are strongly encouraged to remind your delegates to attend the Delegates Meetings. If you don't think that your club has delegates, please come to the meeting to represent your club.

Basically, if you don't show up at the meeting to voice your opinion, and to will have no right to complain on the outcome of what transpires there. And, if no business is conducted because of a lack of members, the organization can not do what it needs to do...and if said organization has little or no support from its members, the organization could fold up/disband, and all the benefits of the organization would be lost.

In the case of the ASSDF, one of the purposes of its existence is for the publication of The Modern Square, where you can find out things on square and round dancing in Arkansas.

While such publications as the National Square Dance Directory, and National Squares have gone to an ONLINE ONLY publication, that is NOT a viable option for Arkansas...because so many Arkansans can't have, can't get, or don't want, a computer and/or internet access...whether to their residence, or to an area library... especially for those in rural areas. Going to ONLINE ONLY would put them ''out in the cold''.

No matter if it's a small or large club or organization, it's the members and workers behind the scenes that make things happen. The ''club duty square and special dance hall decorations''...let alone publication of The Modern Square, do NOT just ''happen by themselves''.

Now, while attending meetings may not be ones idea of a good time, it has to be done with ANY organization. And, even if you do attend, voice your opinion, and vote...even if that vote does not come out the way you wanted, it is still your duty to get behind the majority vote, in whatever was decided. Like it or not, ''Life is NOT Burger can NOT always Have It Your Way'' (I can say that, as I worked for them for 5 years over 30 years ago in the Little Rock area).

The next ASSDF Delegates Meeting will be on Saturday, May 2, 2015, prior to the Rebel Reelers Toad Suck Daze Dance, at the Wesley United Methodist Church at 2310 East Oak Street (Highway 64 East), in Conway, with a projected start time of 4pm. A Snack Supper will follow after the meeting is concluded...with dancing afterwards.

Then, there will be another ASSDF Delegates Meeting at the 2015 ASSDF Fall Festival, on Saturday, October, 10, 2015. The meeting time and location will be announced later.

A handout on topics of interest is located here. You will need the Adobe Acrobat Reader to view/print the file.

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