|Board And Delegates Meetings|
The ASSDF has membership meetings; where the state square and round dance clubs send at least two (2) delegates to the meeting, to discuss various issues related to square and round dancing, and with the ASSDF. Every club that has paid their dues to the ASSDF for the current year (that is due Jan. 1 of each year), should send two (2) delegates (as noted above) for voting privileges. The ASSDF can NOT conduct business without club representatives.
Note that ASSDF Officers, or callers and cuers can NOT serve as delegates at the meetings... and that clubs who have NOT paid their ASSDF Membership Dues for the current year, will NOT be allowed to vote at the meetings. Also, clubs that have NOT paid their yearly membership dues by a certain date in the new year, are likely to have ALL REFRENCES to their club (including Club Reports), caller or cuer, or Special Dances...REMOVED from both The Modern Square, and the ASSDF Website, per direction from the ASSDF Officers.
There is a Spring meeting on the first Saturday in May, the same weekend as the former Toad Suck Daze Dance put on by the former Rebel Reelers club. This meeting and dance is the Lily Pad Dance, sponsored by the Conway Rounders. The date, time, and location, for the 2017 Spring meeting will be announced early in 2017.
There is a Fall meeting on Saturday during the ASSDF Fall Festival -- the Fall, 2016 Delegates Meeting will be at 8:30am Saturday, October 15, 2016, at Betty's Big Country Dance Hall in Caddo Valley, Arkansas.
Plus, other meetings may be held at other times during the year. They also have board meetings for the ASSDF Officers, so they can conduct business of the organization; including a meeting in either December or January to complete the change of officers for the new year.
While votes on issues may not always be unanimous, it is a chance for dancers to have their voices heard...and to discuss how to keep the hobby of square and round dancing alive.
Please note that you don't have to be a delegate to come just to vote. The ASSDF Board wants your input on what is happening with your State Federation. Those clubs who wish to place a bid for upcoming Fall Festival dances should prepare to present their bids at the Fall Festival meeting. Basically, if clubs don't submit a bid to host the Fall Festival, you may either see the event in a part of the state that you may not wish to travel to...or in the worst case scenario, no festival at all.
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Basically, if you don't show up at the meeting to voice your opinion, and to vote...you will have no right to complain on the outcome of what transpires there. And, if no business is conducted because of a lack of members, the organization can not do what it needs to do...and if said organization has little or no support from its members, the organization could fold up/disband, and all the benefits of the organization would be lost.
In the case of the ASSDF, one of the purposes of its existence is for the publication of The Modern Square, where you can find out things on square and round dancing in Arkansas.
While such publications as the National Square Dance Directory, and National Squares have gone to an ONLINE ONLY publication, that is NOT a viable option for Arkansas...because so many Arkansans can't have, can't get, or don't want, a computer and/or internet access...whether to their residence, or to an area library...especially for those in rural areas. Going to ONLINE ONLY would put them ''out in the cold''. While an e-Edition is available, it is OPTIONAL (by request), but it REQUIRES the dancer to already have a PAID SUBSCRIPTION to The Modern Square.
No matter if it's a small or large club or organization, it's the members and workers behind the scenes that make things happen. The club duty square, and special dance hall decorations...let alone publication of The Modern Square, do NOT just ''happen by themselves''.
Now, while attending meetings may not be ones idea of a good time, it has to be done with ANY organization. And, even if you do attend, voice your opinion, and vote...even if that vote does not come out the way you wanted, it is still your duty to get behind the majority vote, in whatever was decided. Like it or not, ''Life is NOT Burger King...you can NOT always Have It Your Way'' (I can say that, as I worked for them for 5 years nearly 40 years ago in the Little Rock area).
The next meeting is set for Saturday, October, 15, 2016, at Betty's Big Country Dance Hall in Caddo Valley, Arkansas, at 8:30am. Some of the possible items to be discussed include changes to the ASSDF Bylaws (the proposed by-laws are located here, with a summary of the proposed changes located here), changes to the dance admission fees, and the election of the 2017 ASSDF Officers, among other topics. Also, a handout on topics of interest concerning The Modern Square is located here. You will need the Adobe Acrobat Reader to view/print the PDF files.
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