|Board And Delegates Meetings|
The ASSDF has membership meetings; where the state square and round dance clubs send at least two (2) delegates to the meeting, to discuss various issues related to square and round dancing, and with the ASSDF. Every club that has paid their dues to the ASSDF for the current year (that is due Jan. 1 of each year), should send two (2) delegates (as noted above) for voting privileges. The ASSDF can NOT conduct business without club representatives. Clubs that have NOT paid their dues, and have NOT provided proof of insurance by Feb. 1 of that year, have ALL of their Club Information, and from the list of Callers And Cuers REMOVED from BOTH The Modern Square, and from the ASSDF Website...and they will NOT be allowed to have delegates or to vote at meetings. Also, note that ASSDF Officers, or callers and cuers can NOT serve as delegates at the meetings.
There is usually a Spring meeting on the first Saturday in May, the same weekend as the former Toad Suck Daze Dance put on by the former Rebel Reelers club. This meeting and dance is the Lily Pad Dance, sponsored by the Conway Rounders. The date, time, and location, for the 2017 Spring meeting will be announced early in 2017.
There is also a Fall meeting on Saturday during the ASSDF Fall Festival -- the date, time, and location for the 2017 Fall Festival and meeting will be announced sometime in mid-2017.
Note that other meetings may be held at other times during the year. They also have board meetings for the ASSDF Officers, so they can conduct business of the organization; including a meeting in either December or January to complete the change of officers for the new year.
While votes on issues may not always be unanimous, it is a chance for dancers to have their voices heard...and to discuss how to keep the hobby of square and round dancing alive.
Please note that you don't have to be a delegate to come just to vote. The ASSDF Board wants your input on what is happening with your State Federation. Those clubs who wish to place a bid for upcoming Fall Festival dances should prepare to present their bids at the Fall Festival meeting. Basically, if clubs don't submit a bid to host the Fall Festival, you may either see the event in a part of the state that you may not wish to travel to...or in the worst case scenario, no festival at all.
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Basically, if you don't show up at the meeting to voice your opinion, and to vote...you will have no right to complain on the outcome of what transpires there. And, if no business is conducted because of a lack of members, the organization can not do what it needs to do...and if said organization has little or no support from its members, the organization could fold up/disband, and all the benefits of the organization would be lost.
In the case of the ASSDF, one of the purposes of its existence is for the publication of The Modern Square, where you can find out things on square and round dancing in Arkansas.
While such publications as the National Square Dance Directory, and National Squares have gone to an ONLINE ONLY publication, that is NOT a viable option for Arkansas...because so many Arkansans can't have, can't get, or don't want, a computer and/or internet access...whether to their residence, or to an area library...especially for those in rural areas. Going to ONLINE ONLY would put them ''out in the cold''. While an e-Edition is available, it is OPTIONAL (by request), but it REQUIRES the dancer to already have a PAID SUBSCRIPTION to The Modern Square.
No matter if it's a small or large club or organization, it's the members and workers behind the scenes that make things happen. The club duty square, and special dance hall decorations...let alone publication of The Modern Square, do NOT just ''happen by themselves''.
Now, while attending meetings may not be ones idea of a good time, it has to be done with ANY organization. And, even if you do attend, voice your opinion, and vote...even if that vote does not come out the way you wanted, it is still your duty to get behind the majority vote, in whatever was decided. Like it or not, ''Life is NOT Burger King...you can NOT always Have It Your Way'' (I can say that, as I worked for them for 5 years nearly 40 years ago in the Little Rock area).
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