Board And Delegates Meetings
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Board and Delegates Meetings

Contents
Overview
Board And Delegates Meetings


Overview


To get to the previous page, press the BACK BUTTON on your web browser. To return to the ASSDF Homepage, click on the ASSDF logo at the top of the page. This page was last updated August 29, 2014.

The ASSDF has membership meetings; where the state square and round dance clubs send at least two (2) delegates to the meeting, to discuss various issues related to square and round dancing, and with the ASSDF. Every club that has paid their dues to the ASSDF for the current year (that is due Jan. 1 of each year), should send two (2) delegates (as noted above) for voting privileges. The ASSDF can NOT conduct business without club representatives. Such was the case prior to the Rebel Reelers Toad Suck Daze Dance in Conway, Arkansas, on May 5th...when representatives from ONLY 2 CLUBS showed up for the meeting, but more showed up for the dance!!


Note that callers and cuers can NOT serve as delegates at the meetings... and that clubs who have NOT paid their ASSDF Membership Dues for the current year, will NOT be allowed to vote at the meetings. Also, clubs that have NOT paid their yearly membership dues by a certain date in the new year, are likely to have ALL REFRENCES to their club (including Club Reports), caller or cuer, or Special Dances...REMOVED from both The Modern Square, and the ASSDF Website, per direction from the ASSDF Officers.

There is usually a Spring meeting prior to the Rebel Reelers Toad Suck Daze Dance in Conway...and the Fall meeting is on the Saturday afternoon during the ASSDF Fall Festival...plus, other meetings may be held at other times during the year. They also have board meetings for the ASSDF Officers, so they can conduct business of the organization, including a meeting in December, to complete the change of officers for the new year.

While votes on issues may not always be unanimous, it is a chance for dancers to have their voices heard...and to discuss how to keep the hobby of square and round dancing alive.

Please note that you don't have to be a delegate to come just to vote. The ASSDF Board wants your input on what is happening with your State Federation. Those clubs who wish to place a bid for upcoming Fall Festival dances should prepare to present their bids at the spring meeting prior to the Toad Suck Daze Dance. Basically, if clubs don't submit a bid to host the Fall Festival, you may either see the event in a part of the state that you may not wish to travel to...or in the worst case scenario, no festival at all.

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Board And Delegates Meetings


Club members are strongly encouraged to remind your delegates to attend the Delegates Meetings. If you don't think that your club has delegates, please come to the meeting to represent your club.

Basically, if you don't show up at the meeting to voice your opinion, and to vote...you will have no right to complain on the outcome of what transpires there. And, if no business is conducted because of a lack of members, the organization can not do what it needs to do...and if said organization has little or no support from its members, the organization could fold up/disband, and all the benefits of the organization would be lost.

In the case of the ASSDF, its primary existence is for the publication of The Modern Square, where you can find out things on square and round dancing in Arkansas.

While such publications as the National Square Dance Directory, and National Squares have gone to an ONLINE ONLY publication, that is NOT a viable option for Arkansas...because so many Arkansans can't have, can't get, or don't want, a computer and/or internet access...whether to their residence, or to an area library... especially for those in rural areas. Going to ONLINE ONLY would put them ''out in the cold''.

No matter if it's a small or large club or organization, it's the members and workers behind the scenes that make things happen. The ''club duty square and special dance hall decorations''...let alone publication of The Modern Square, do NOT just ''happen by themselves''.

Now, while attending meetings may not be ones idea of a good time, it has to be done with ANY organization. And, even if you do attend, voice your opinion, and vote...even if that vote does not come out the way you wanted, it is still your duty to get behind the majority vote, in whatever was decided. Like it or not, ''Life is NOT Burger King...you can NOT always Have It Your Way'' (I can say that, as I worked for them for 5 years over 30 years ago in the Little Rock area).

The date of the next Delegates Meeting will be on Saturday, October 11, 2014, at 4pm, at the ASSDF 2014 Fall Festival in Heber Springs. That meeting will vote on the slate of ASSDF Officers for 2015.

Note that due to financial issues with several medical bills for 2014 (including ambulance runs, Emergency Room visits, hospital stays, procedures, and surgeries), my attendance (as Webmaster and Circulation Manager) at upcoming delegates meetings, and the dances that follow, is highly unlikely at this point in time.

It's not that I don't want to be there...but the main reasons are the cost of the medical bills, the cost incurred for staying overnight in the city where the dances are held, my health after the surgeries, and the cost of donated subscriptions to The Modern Square by yours truly. Another issue is that it's very difficult for me physically to drive long distances to the event, and back home in the same day, if I decide just to attend the Saturday afternoon Delegates Meeting. Plus, I am doing most all of the driving for my elderly Mom...so, I need to be available if she needs me.

Because of all these things, the donated subscriptions have been DISCONTINUED until further notice...sorry for any inconvenience.

A handout on topics of interest (revised August 28, 2014) is located here. You will need the Adobe Acrobat Reader to view the file.

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