|Advertise In The Modern Square|
Note that there MUST be a MINIMUM of 100 paid subscriptions, so The Modern Square can keep its special bulk/periodicals rate with the Postal Service. Preliminary data for the December, 2014 Subscriber Database shows us DANGEROUSLY CLOSE to NOT being able to meet that requirement. Should that occur, the ASSDF would either have to pay FULL POSTAGE (around an additional $175 to $200 per issue), which could BANKRUPT the organization...or be PROHIBITED from publishing and mailing altogether.
If you are already subscribed, THANK YOU. But, if you are NOT currently a subscriber, and possibly just sharing a subscription with a copy at a club dance, PLEASE STRONGLY CONSIDER SUBSCRIBING!! Current subscriptions are $15 a year, $1.25 a month, or just under 5 cents a day!! That's a small price to pay to support square and round dancing in Arkansas.
To SUBSCRIBE, or to RENEW YOUR SUBSCRIPTION, print, and fill out this Subscription Form (you will need the Adobe Acrobat Reader to view/print the file), or use the form that is in The Modern Square...and mail it, along with your check (DO NOT SEND CASH), payable to the ASSDF, for $15 per year, to Carolyn Birdsong, ASSDF Treasurer, 28912 Bandy Road, Little Rock, AR 72223.
Subscription Address Data will be forwarded to the Circulation Manager via email, and the Subscriber Database will be updated accordingly. When a new Treasurer is elected/takes office, the information will be updated here, and in The Modern Square as soon as possible.
Please do NOT send the payment for your subscription to the Circulation Manager...as it will be DELAYED in getting to the Treasurer, and the database update may be DELAYED as well.
However, if you have an ADDRESS CHANGE (your subscription is NOT up for renewal), mail the form to Daryl Stout, P.O. Box 55655, Little Rock, AR 72215.
Please note that the ASSDF is NOT RESPONSIBLE for lost, stolen, or misdirected mail. You will need the Adobe Acrobat Reader to view and/or print the Subscription Form, noted above.
PLEASE PRINT CLEARLY the information on the Subscription Form, as some recent subscription forms have been TOO ILLEGIBLE TO READ. If the letters ''get wet'' in the course of delivery, and the form gets ''smudged'', we don't know where to send the subscription...let alone contact the dancer to verify the information.
If your copy of The Modern Square is RETURNED as UNDELIVERABLE, your
subscription will be SUSPENDED, until you contact the Circulation Manager with the
updated information. It now costs nearly 60 cents to take care of this at the Post Office, every time it occurs, and
this rate is likely to increase in the coming years.
As an example, dancers whose subscriptions are to expire in October, are mailed a card in late August...since the September issue is to arrive in their mailboxes a week or so after the cards are mailed. The database for the October issue is sent to the printer by the 10th of the month, preceding the month of issue (click here for more information); and once the deadline passes, if a renewal has not been received by the ASSDF Treasurer (who forwards this data to the ASSDF Circulation Manager, that subscription data is REMOVED from the Subscriber Database.
Please note that this done AT NO CHARGE to the ASSDF, whether for postage, envelopes, cards, ink cartridges for printing, etc. Note that there will be ONLY ONE CARD SENT to a subscriber. If the subscriber fails to respond, it will be assumed that they (unfortunately) do not wish to renew their subscription.
PLEASE DO NOT WAIT UNTIL THE LAST MINUTE TO RENEW YOUR SUBSCRIPTION!! If you have a question as to WHEN your subscription expires, please contact the Circulation Manager via information on the ASSDF Officers Page. You can contact the Circulation Manager via email, voice mail, or Postal Mail.
Basically, if you do not have a computer or internet access...and calling Little Rock is long distance for you, then you will need to write your name, address, phone number where you can reached, and the best time to contact you, on a piece of paper...then put it into an envelope with First Class Postage, and mail it to the Circulation Manager. Whichever method is used, you will be contacted as soon as possible. If you do NOT contact the Circulation Manager, then it will appear that nothing is wrong with your subscription.
Note that if data from a Subscription Dance is DELAYED in getting to the Circulation Manager, because of Postal Service delays, etc. it could take 2 months or more to restart your subscription.
The Circulation Manager MUST send the data into the printer no later than the 10th of the month, preceding the month of issue (November 10 for the December issue). If you MISS THE DEADLINE, your subscription MUST WAIT UNTIL THE NEXT ISSUE. Data is usually emailed to the printer no later than 4pm Central Time, on the required date noted elsewhere on this page.
Please do NOT have someone else contact the Circulation Manager, concerning YOUR subscription...as the information
then is ''second hand''. If the information they have is WRONG, it could take longer to fix the problem with your
subscription. The only exception to ''second hand data'' is for the next of kin of a dancer who has died,
to contact the Circulation Manager, to end the subscription, because of said dancers death. In rememberance of those
dancers who are gone, but not forgotten, a special recognition page is located here.
However, once their complimentary subscription EXPIRES, they are REMOVED from the database, unless they renew.
Also, their complete and correct mailing address must be provided to the Circulation Manager. If a zip code is either missing or wrong...or if the street address ''doesn't exist''...it may be returned as UNDELIVERABLE, and the new graduate will lose out on the complementary subscription.
Please note that these subscriptions are NOT for dancers who have been through class before, graduated, danced a short time, dropped out of the hobby...and now want to get back in. If their name and/or address are already in the Subscriber Database Summary (from the past several years), they are NOT eligible to receive one of these subscriptions. Basically, you are a brand new, first time, square or round dancer, only once.
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Half Page Ad Monthly Rate: $12.50 for ASSDF Member Clubs, $20 for non-ASSDF members.
Half Page Ad Yearly Rate:$150 for ASSDF Member Clubs: $240 for non-ASSDF members.
Back Cover Ad Monthly Rate: $35 for ASSDF Member Clubs, $50 for non-ASSDF members.
Back Cover Ad Yearly Rate: $420 for ASSDF Member Clubs, $600 for non-ASSDF members.
Two Center Pages Monthly Rate: $70 for ASSDF Member Clubs, $85 for non-ASSDF members.
Two Center Pages Yearly Rate: $840 for ASSDF Member Clubs, $1020 for non-ASSDF members.
All Other Ads Monthly Rate: $7 for ASSDF Member Clubs, $10 for non-ASSDF members.
All Other Ads Yearly Rate: $84 for ASSDF Member Clubs, $120 for non-ASSDF members.
Those taking out a one year ad will receive a one month insertion of their ad free of charge...basically, listing your
ad for 13 times at the price of 12. A list of those businesses and individuals that advertise in
The Modern Square is located here.
Unfortunately, with a lack of advertising in the publication, it is draining the resources of the ASSDF, because of associated increased printing and postage costs.
While some have discussed reducing frequency of publication, or ''going online'' (as other publications have), that would leave many who can't get, don't have, or don't want, a computer or internet access, ''out in the cold''...not to mention that it'd be a greater burden on Club Reporters...especially for those who fit into the above category. And, there are a surprisingly large number of people who fit into this category...especially in the rural areas of Arkansas... and in some areas, it's difficult to even get to a public library, where a computer would be available for use.
Plus, the ASSDF does NOT have the funding available to provide refunds for subscriptions, if The Modern Square were to go to ''online only''. And, except for the reports from the various clubs, articles by ASSDF Officers, and selected ASSDF Callers And Cuers; practically everything else from The Modern Square is on the ASSDF Website.
The ASSDF has added Booster Ads to The Modern Square. The ads, at $10 per insertion, are for non-square dance related announcements, and used to support The Modern Square. For details, click here. You will need the Adobe Acrobat Reader to view/print the file.
However, options of either REDUCING THE FREQUENCY OF PUBLICATION or GOING ONLINE ONLY may have to be CONSIDERED at some point... especially if costs of postage and printing can NOT be met, due to a lack of advertising in the publication...or the amount of subscriptions.
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The reason for the deadlines are that The Modern Square is handled under a ''bulk/periodicals rate'', which has LOWER PRIORITY than First Class Mail. Also, with recent changes to the Postal Service, mail delivery times may be slowed.
And, at times, because of schedule conflicts, the Editor may require an EARLIER date deadline for item submissions...
please check The Modern Square for these announcements. If the Club Report, ad, etc. does not make it to the Editor
prior to this deadline, it will NOT appear in the upcoming issue. Conversely, if subscription updates do not make
it to the Circulation Manager by the deadlines noted below, the subscription will be DELAYED until the next month.
If the 10th of the month, preceding the month of issue, is on a regular business day (Monday through Friday), data must be in by the 10th.
If the 10th of the month, preceding the month of issue, is on a holiday, data must be in by the last business day before the holiday.
If the 10th of the month, preceding the month of issue, is on a Saturday, data must be in by the 9th of the month.
If the 10th of the month, preceding the month of issue, is on a Sunday, data must be in by the 8th of the month.
If your address in the database is CORRECT, and your SUBSCRIPTION IS NOT EXPIRED...but you still are not getting your copy of The Modern Square by the first or second day of the month of issue (not including Sundays or holidays), then you MUST contact the Post Office in your Zip Code area, to put a tracer on the publication, and you must complain vociferously.
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Please try to schedule your dances at least three (3) months ahead...so sufficient time can be had to get it into The Modern Square, and onto the ASSDF website. You may schedule a Subscription Dance as far ahead as one year in advance.
If the Subscription Dance information below is incorrect, please contact me via this link, or from the information listed on the ASSDF Officers page...with the details. Again, this is taken DIRECTLY from The Modern Square; however, I sometimes unintentionally make typographical errors in transposing the information...or I may be delayed in getting it posted, if I have computer, internet, or weather issues.
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